User groups are a "grouped" set of users. Typically companies use the groups feature to organise their team members around departments, locations or expertise.
For example a consultancy firm could have different groups based on country (where they travel from), all travellers that live in that country can be added to that group.
Groups can be assigned to travel policies, as well as payment methods. You can check if the group have payment method available for use by hovering on the status icons.
Creating a new group
From the main menu go to Users -> Groups and click "Add new Group". Make sure to at least add the group name. Location, manager and members can be added later if needed.
Managing groups and adding users
When you click on the group name from the groups page, you'll be guided to group management. On this page you'll finda few things:
- Members: You can add as many travellers to your group as you want. Keep in mind that a traveller can only be part of 1 group at a time.
- Managers: A group manager will have the capability to view and edit all user profiles as well as bookings made by users in the group.
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Approvals: The group manager is also the default approver for all members of the group. You could can however change this, if you want different people to be the default the approvers instead.
If enabled, you can also create custom approval rules for this specific group. More about that here. - Assign a payment method: When you add a payment method to the group, all group members will have access to that specific payment method. More about payment methods here.